How to Get a Birth Certificate in Karnataka?

A birth certificate is an essential document that plays a vital role throughout one’s life, primarily as proof of age. Birth registration is mandatory in India, and the process is simple if done within the prescribed time frame.

In Karnataka, as is the case across India, a birth certificate is a vital legal document required by law under the Registration of Births and Deaths Act, 1969. It serves as primary proof of identity and citizenship, ensuring each birth is recorded accurately and securely.

Learn how to apply for a birth certificate in Karnataka and why having this document can unlock a range of opportunities for you and your family.

A birth certificate is the very foundation of your legal identity and plays a vital role throughout your life. Here are the reasons why it is a legal necessity:

• Legal Proof of Identity: A birth certificate is the primary document that confirms your name, date and place of birth, and parentage. It lays the groundwork for your legal identity, ensuring there’s no ambiguity about who you are or where you come from.
• Access to Rights and Benefits: This document is essential for accessing important services like school admissions, healthcare, government schemes, and obtaining a passport. With it, securing these rights and benefits becomes easier.
• Future Opportunities: Birth certificates continue to play a key role in adulthood. They are required for employment, marriage registration, property transactions, and even opening bank accounts. Whether you’re applying for a job or getting married, your birth certificate is often a crucial part of the process.

To apply for your birth certificate online in Karnataka, follow these steps:

Step 1: Visit the Seva Sindhu portal and create an account to get started with your application.

Step 2: Enter accurate information about the child, parents, and witnesses in the application form.

Step 3: Scan and upload identity proof, address proof, and hospital records (if applicable) as part of your application.

Step 4: Use secure online payment gateways to make the necessary fee payment for processing your application.

Step 5: Once all information is verified, submit your application electronically for processing.

Once verified, you will receive the certificate in a downloadable version within a few days.

Birth certificates in Karnataka can also be obtained offline, where you have to visit the municipality of the panchayat office. To apply for a birth certificate offline, follow these steps:

Step 1: Visit the Registrar's Office or Gram Panchayat to get assistance directly from the authorities.

Step 2: Provide correct details about the child, parents, and witnesses in the application form.

Step 3: A nominal fee of ₹5 is required to obtain a copy of the certificate. Make the payment at the office.

Step 4: Hand over the completed form for processing.

You will receive the certificate within a few days after verification.

Step 1: Go to the Seva Sindhu portal and select "Departments & Services."

Step 3: Choose "Apply Online."

Step 5: If you have the Registration Number of the previously issued certificate, select “Yes,” enter the Registration Number, and click "Search" to retrieve the details. If you don’t have the Registration Number, select “No,” then enter the Date of Birth, Name of the Child, Father's Name, and Mother's Name, and click "Search" to locate the details.

Step 6: Verify the details shown on the screen. If they are correct, tick the checkbox for confirmation ("Yes"), enter the number of copies required, complete the captcha, and click "Submit."

Step 7: Review the details once more, then click "Make Payment" to proceed.

Step 8: Choose your preferred mode of payment and click "Make Payment."

Step 9: Enter payment details for your selected method (Credit Card, Debit Card, or Internet Banking) and confirm by clicking "Make Payment."

Step 10: Once payment is successful, an acknowledgement will be generated, showing your details, application information, and payment summary for reference.

Step 11: To download the certificate, return to the Seva Sindhu website and select "Registered Users Login Here."

Step 12: On the login page, enter your username, password or OTP, and captcha, then click "Submit."

Step 13: Click on "View Status of Application" and select "Track Application Status." Enter your Application Reference Number (from the acknowledgement or SMS) and click "Get Data."

Step 14: If the status indicates "Delivered," click on "Delivered."

Step 15: Under "Issue Document(s)," select "Output Certificate."

Step 16: The birth certificate will be downloaded. Select the print option to print a copy of the certificate.

Following these steps ensures you can retrieve the document without any hassle.

Step 1: Visit the eJanma portal.

Step 2: Click on "Application Status" on the homepage to proceed.

Step 3: Enter either your Registration Number (the unique registration number assigned to the birth certificate application) or Sakala Number in the designated field.

Step 4: Select "Name Inclusion" to specify the type of information you are checking.

Step 5: Enter the captcha verification to confirm you are not a robot.

Step 6: Click on "Submit" to view the status of your birth certificate application.

Step 1: Visit your local District Registrar’s office or Gram Panchayat.

Step 2: Provide valid identification documents to the officials.

Step 3: Ask the officials to check the status of your birth certificate registration. The officials will assist you in verifying whether your birth certificate has been registered and is available for collection.

Changing the name on a birth certificate in Karnataka has been made easier and can now be completed online. Follow this detailed guide to assist you through the process:

Step 1: Submit an application to the Registrar at your local Municipal Corporation on the eJanma portal. In your application, include both the old and new names and the reasons for the change.

Step 2: Attach a valid identification document that supports the name change, such as a notarised affidavit. If you are changing your surname or date of birth, additional proof of address may be required.

Step 3: The Registrar will evaluate your application. If it is rejected, you can file a writ of mandamus in the High Court to seek clarification on the denial.

Step 4: Upon approval, you must publish a notice regarding the name change in a local newspaper to maintain public records.

Step 5: Submit the necessary correction details to the State Gazette for legal acknowledgement. This submission should include an affidavit, a copy of the newspaper advertisement, a fee draft, passport-sized photographs, and the content of the notice.

Changing the name on a birth certificate offline in Karnataka requires following specific steps through the local municipal office or the Registrar of Births and Deaths. Follow these instructions carefully to ensure the process is smooth:

Step 1: Locate the municipal or Registrar's office in the district where the birth was originally registered.

Step 2: Obtain the application form for the name change from the office or online through the official government portal.

Step 3: Complete the form with the correct and updated details, including the original and corrected names, date and place of birth, and the reason for the change.

Step 4: Prepare documents such as:

• A notarised affidavit for the name change

• Newspaper announcement of the name change (if required)

• Identity proof (Aadhaar card, passport, voter ID)

• Original birth certificate and a copy

• Any additional documents requested by local authorities

Step 5: Submit the completed form along with the required documents to the municipal office or Registrar's office.

Step 6: The authorities will verify the information and the supporting documents provided.

Step 7: In some cases, you may need to publish the name change in a local newspaper to notify the public.

Step 8: Once verified, and if everything is in order, the authorities will issue an updated birth certificate with the corrected name.

Step 9: Collect the updated birth certificate from the municipal office or Registrar’s office.

Correcting errors in a birth certificate in Karnataka is a straightforward process through the official Birth and Death Registration portal. Follow these steps to ensure your details are corrected without hassle.

Step 1: Visit the Birth and Death Registration portal.

Step 2: Log in to the portal. Enter your credentials to sign in and access the correction application form.

Step 3: Carefully provide all relevant information in the application form.

Step 4: After completing your online submission, download and print the application form.

Step 5: Submit the printed application form for further processing.

Step 6: After successful submission, you will receive a confirmation email at your registered email address.

Step 7: Any updates regarding your application status will be sent to your email.

Delayed birth registration refers to the process of registering a birth after the standard period of 21 days from the date of birth. Delayed registration can complicate access to essential documents like passports, school admissions, and government schemes.

Though delayed birth registration is allowed at any time, the procedure can differ slightly across states. In cases where no hospital records are available, applicants must obtain a Non-Availability Certificate (NAC) from the BBMP and supporting documents like address proof.

Here is the process of delayed birth registration in Karnataka:

Step 1: Gather necessary documents, including proof of birth, parent’s identity proof, address verification, and school records if the child is of school age.

Step 2: Get the delayed birth registration form from the municipal office or government portal. Carefully fill in the child’s name, birth details, parents’ information, and doctor’s details (if applicable).

Step 3: Submit the completed form and all documents to the municipal office or the Registrar of Births and Deaths. Keep copies of receipts and documents for reference.

Step 4: You can track your application status by visiting the office or checking online. Depending on the location, processing can take from a few days to several weeks.

Now that you know how to get a birth certificate in Karnataka, India, you can easily navigate the process by gathering the required documents and following the registration steps. Whether you apply online or offline, having the right information will help ensure a smooth application experience.