A Quick Guide on Registrar of Companies (ROC) in India
Building a company that nurtures innovative ideas is a dream of all entrepreneurs. The job, however, does not end with building a company. A businessperson needs to register his or her company with the Ministry of Corporate Affairs (MCA).
Once a company is successfully registered, it becomes necessary to supervise the various types of businesses. Here, the Registrar of Companies (ROC) plays an important role. This piece thoroughly talks about ROC, its objective, function and many other things. Stay tuned!
What Is the Registrar of Companies (ROC) in India?
Registrar of Companies (ROC) is an office appointed under Section 609 of the Companies Act that administers companies and Limited Liability Partnerships (LLPs) in India.
Currently, ROC is operational in all the major States and Union Territories of this nation.
Note: There are certain states like Maharashtra and Tamil Nadu where more than one ROC is functional. Even certain ROCs have jurisdiction of more than one State or Union Territories, such as Chennai ROC is responsible for handling the State of Tamil Nadu and Union Territory of Andaman and Nicobar Islands.
Section 609 of the Companies Act, 1956 assigns ROC with the task of administering companies and LLPs in all the States and Union Territories. Now under the Companies Act, 2013, ROCs gain the same power under Section 309 of the same act.
The Registrar of Companies manages this task with the help of the Regional Director. Currently, there are 7 Regional Directors that administer ROCs in their respective regions.
What Are the Objectives of the Registrar of Companies (ROC) in India?
The objectives of the Registrar of Companies are as follows:
- To register companies and Limited Liability Partnerships (LLPs) operational in the respective States and UTs.
- To ensure companies and Limited Liability Partnerships (LLPs) are complying with the statutory demands specified under the act.
Now that businesspersons know the definition and the objectives of ROC, let’s learn about its functions, jurisdiction and other details.
What Are the Functions of Registrar of Companies (ROC) in India?
The functions of ROC are listed below.
- ROC handles the registration of a company, i.e. incorporation of a Company in India.
- ROC plays a crucial role in establishing business cultures among different member companies registered under it.
- Every company in India needs ROC approval for its establishment. Here, ROC provides the Incorporation Certificate, which helps to prove the existence of a company. After the incorporation, a company can discontinue its operations or abolish its existence only after ROC strikes off its name officially.
- It manages the regulation and reporting of different companies and their shareholders and directories. ROC also takes care of the Government's reporting of important matters, including annual filings of various documents.
- ROC has the power to ask for supplementary information from any company. Further, it has the authority to search premises of offices and seize books of accounts with the order of the court.
- ROC can file a petition for winding up a company.
Where Are the Jurisdictions of Registrar of Companies in India?
As stated earlier, the Registrar of Companies is present across various States and Union Territories. To start and establish a company, it needs to file a registration application with ROC in the respective jurisdiction (registered address of a company). Address and details of ROCs across various States and UTs are as follows:
ROC as per the State |
Detail & Address |
Contact |
ROC Hyderabad for Andhra Pradesh and Telangana |
Registrar Name: Sh. N. Krishnamoorthy Address: 2nd Floor, Corporate Bhawan, GSI Post, Tattiannaram Nagole, Bandlaguda, Hyderabad - 500 068 |
Phone: 040-29805427 / 29803827 / 29801927 Fax: 040-29803727 Email: roc.hyderabad@mca.gov.in |
ROC Ranchi for Jharkhand |
Registrar Name: Sh. Swadhin Barua Address: House No-239, Road No-4, Magistrate Colony, Doranda, Ranchi - 834002, Jharkhand |
Phone: 0651-2482811/2480801 |
ROC Cum OL for Bilaspur, Chhattisgarh |
Registrar Name: Sh. R.K. Sahu Address: 1st Floor, Ashok Pingley Bhawan, Municipal Corporation, Nehru Chowk, Bilaspur- 495001 |
Phone: (07752)-250092(D),250094 Fax: (07752)- 250093 Email: roc.bilaspur@mca.gov.in |
ROC Shillong for Assam, Meghalaya, Manipur, Tripura, Mizoram, Nagaland and Arunachal Pradesh |
Registrar Name: Sh. Lakshmi Prasad K Address: Morello Building, Ground Floor, Shillong - 793001 |
Phone: 0364-2504093 Email: roc.shillong@mca.gov.in |
ROC Patna for Bihar |
Registrar Name: Sh. U.S Patole Address: Maurya Lok Complex, Block A, Western Wing, 4th Floor, Dak Bunglow Road, Patna - 800001 |
Phone: 0612-222172 Fax: 0612-222172 Email: roc.patna@mca.gov.in |
ROC Delhi for Delhi and Haryana |
Registrar Name: Sh. D. Bandopadhyay Address: 4th Floor, IFCI Tower, 61, Nehru Place, New Delhi - 110019 For Physical Verification Of Documents: Plot No. 6,7 & 8, Basement, IICA Campus, Sector-5, IMT-Manesar, Gurgaon, Haryana |
Phone: 011-26235707, 26235708, 26235709, 124-2291520 Fax: 011-26235702 Email: roc.delhi@mca.gov.in |
ROC for Jammu and Kashmir |
Registrar Name: Sh. O.P. Sharma (AOL (Acting ROC cum OL) J&K) Address: Hall No.405-408, South Block, Bahu Plaza, Rail Head Complex, Jammu - 180012 |
Phone: 0191-2470306 Fax: 0191-2470306 Email: roc.jammu@mca.gov.in |
ROC Bangalore for Karnataka |
Registrar Name: Sh. M. R. Bhat Address: 'E' Wing, 2nd Floor, Kendriya Sadana, Kormangala, Banglore-560034 |
Phone: 080-25633105 (Direct), 080-25537449/25633104 Fax: 080-25538531 Email: roc.bangalore@mca.gov.in |
ROC Ernakulam for Kerala |
Registrar Name: Sh. A Sehar Ponraj Address: Company Law Bhawan, BMC Road, Thrikkakara, Kochi - 682021 |
Phone: 0484-2423749/2421489 Fax: 0484-2422327 Email: roc.ernakulam@mca.gov.in |
ROC Gwalior for Madhya Pradesh |
Registrar Name: Sh. J.N. Tikku Address: 3rd Floor, 'A' Block, Sanjay Complex, Jayendra Ganj, Gwalior |
Phone: 0751-2321907 Fax: 0751-2331853 Email: roc.gwalior@mca.gov.in |
ROC Goa for Goa, Daman & Diu |
Registrar Name: Sh. V. P. Katkar Address: Company Law Bhawan, EDC Complex, Plot No. 21, Patto, Panaji, Goa-403 001 |
Phone/Fax (Off): 0832-2438617 / 2438618 Email: roc.goa@mca.gov.in |
ROC Ahmedabad for Gujarat |
Registrar Name: Sh. Vijay Khubchandani Address: ROC Bhavan, Opp Rupal Park Society, Behind Ankur Bus Stop, Naranpura, Ahmedabad-380013 |
Phone: 079-27437597, Fax 079-27438371 Email: roc.ahmedabad@mca.gov.in |
ROC Mumbai and Pune for Maharashtra |
Registrar Name (Mumbai): Dr T. Pandian Address: 100, Everest, Marine Drive, Mumbai - 400002 Registrar Name (Pune): Smt. Vijaya Khandare Address: Registrar Of Companies, PMT Building, Pune Stock Exchange, 3rd Floor, Deccan Gymkhana, Pune-411004 |
Mumbai Phone: 022-22812627/22020295/22846954 Fax: 022-22811977 Email: roc.mumbai@mca.gov.in Pune Phone: 020-25521376 Fax: 020-25530042 Email: roc.pune@mca.gov.in |
ROC Chandigarh and Shimla for Punjab, Chandigarh and Himachal Pradesh |
Registrar Name: Sh. Santosh Kumar Address: Corporate Bhawan, Plot No.4 B, Sector 27 B, Madhya Marg, Chandigarh - 160019 |
Phone: 0172-2639415,2639416 Fax: 0172-2639416 Email: roc.chandigarh@mca.gov.in |
ROC Jaipur for Rajasthan |
Registrar Name: Sh. R.K. Meena Address: Corporate Bhawan, G/6-7, Second Floor, Residency Area, Civil Lines, Jaipur-302001 |
Phone: 0141-2222465,2222466 Fax: 0141-2222464 Email: roc.jaipur@mca.gov.in |
ROC Cuttack for Odisha |
Registrar Name: Sh. B. Mishra Address: Corporate Bhawan, 3rd Floor, Plot No. 9 (P), Sector: 1, CDA, Cuttack - 753014 |
Phone: 0671-2365361, 2366958, 266952, Fax: 0671-2305361 Email: roc.cuttack@mca.gov.in |
ROC Puducherry for Puducherry |
Registrar Name: Sh. C. M. Karl Marx Address: No. 35 First Floor, Elango Nagar, Puducherry - 605011 |
Phone: 0413-2240129 Email: roc.pondicherry@mca.gov.in |
ROC Chennai and Coimbatore for Tamil Nadu |
Registrar Name (Chennai): Shri Sridhar Parmarthi Address: Block No.6, B Wing 2nd Floor, Shastri Bhawan 26, Haddows Road, Chennai - 600034 Registrar Name (Coimbatore): Sh. N.Ramanathan (ROC Coimbatore) Address: Registrar Of Companies, Stock Exchange Building, II-Floor, 683, Trichy Road, Singanallur, Coimbatore - 641 005 |
Chennai Phone: 044-28270071 Fax: 044-28234298 Email: roc.chennai@mca.gov.in Coimbatore Phone: (0422) - 2318170 (D), 2318089, 2319640 Fax: (0422) - 2318089 Email: roc.coimbatore@mca.gov.in |
ROC Kanpur and Nainital for Uttar Pradesh and Uttarakhand |
Registrar Name: Sh. S. P. Kumar Address: 10/499 B, Allenganj, Khalasi line, Kanpur-208002 |
Phone: 0512-2550688 Fax: 0512-2540423 Email: roc.kanpur@mca.gov.in |
ROC Kolkata for West Bengal |
Registrar Name: Sh. B. Mohanty Address: Nizam Palace, 2nd MSO Building, 2nd Floor, 234/4, A.J.C.B. Road, Kolkata - 700020 |
Phone: 033-2287 7390 Fax: 033-22903795 Email: roc.kolkata@mca.gov.in |
What Is Company Registration by Registrar of Companies (ROC) in India?
Till now, individuals have learnt that no company can exist without a Certificate of Incorporation. The Registrar of Companies issues this certificate after finalising various statutory requirements and verifying certain documents. The list of essential documents is as follows:
- AoA (Article of Association)
- MoA (Memorandum of Association)
- Pre-incorporation document for selecting managing directors/directors
- Declaration by an authorised person confirming that the rules of incorporation have been met
On verification, ROC registers the company name and releases the Certificate of Incorporation. In addition, it issues a business commencement certificate. This certificate is important for Public Limited Company because, without it, this business organisation cannot start to operate.
What Is the Role of ROC After the Registration of a Company?
The function of ROC does not end with registering a company and issuing the Certificate of Incorporation. Apart from the ones mentioned above, ROC helps a company in case they need to change the name or objective of the registered office. To complete these tasks and formalities, that particular company has to contact ROC in their respective jurisdiction as per the law.
Now that business persons have gained knowledge about the role of ROC after company registration, let’s learn about the fees for filling various documents and other fees.
What Are the Fees Payable to the Registrar of Companies?
The fees for filling up various forms and documents with ROC vary on the basis of the authorised capital share of the company. Refer to the below-mentioned tables to learn about the ROC fees for filing forms such as AOC-4 and MGT-7.
| Nominal Share Capital | Fees Per Document |
|---|---|
| Less than ₹ 1,00,000 | ₹ 200 |
| Over ₹ 1,00,000 but less than ₹ 5,00,000 | ₹ 300 |
| Over ₹ 5,00,000 but less than ₹ 25,00,000 | ₹ 400 |
| Over ₹ 25,00,000 burt less than ₹ 1 crore | ₹ 500 |
| ₹ 1 crore or more | ₹ 600 |
There are other fees that business persons have to pay for completing other tasks. Refer to the below-mentioned tables to learn about these in detail.
| Inspection of File and Charges | Fees |
|---|---|
| File Inspection | ₹ 100 |
| Charges Inspection | ₹ 100 |
The fees for obtaining a certified copy is as follows.
| Obtaining Certified Copy | Fees |
|---|---|
| Certificate of Incorporation | ₹ 100 |
| Other Certified Copies | ₹ 25 per page |
With such a detailed discussion, this piece on the Registrar of Companies has now come to an end. Read the details carefully, understand the tasks of ROC thoroughly and contact the office in case you need to change the name of your registered business.
Frequently Asked Questions
Is it mandatory for companies to file annual forms with ROC?
Yes, it is mandatory for companies to file annual forms with ROC before the due dates. Otherwise, these organisations have to pay a large sum of money as a penalty.
Do companies require filing resolutions with ROC?
Companies require filing resolutions with ROC, meaning they need to intimate the authority regarding all activities such as appointing directors or managing directors, issuing a prospectus and many other things.